Synopsis: This post will show you how to use Dynamic Distribution Lists to target smartphone users to create distinctive GAL contact lists.
CiraSync contact lists can use Collections as a source, or a target. This provides quite a bit of flexibility as you can use an existing group in the GAL and than apply exclusions to the group.
If you do not have an existing group defined in the GAL that meets your exact requirements, perhaps you can create a group that is derived from Active Directory attributes.
For example, let us assume your organization provides cell phones to employees and publishes the mobile phone numbers for the respective users in the GAL.
Using a single Azure AD premium subscription, you can create a dynamic distribution group that contains all users with a mobile phone.
Some examples of other collections that you can create with dynamic DL’s are as follows:
The first step is to setup Azure Active Directory Premium for the CiraSync Service account. This will cost $6 per month unless you happen to have an E5 subscription for Office 365.
Using the Office 365 administration portal, you will need to first navigate to the Billing menu, then choose Subscriptions. You can also use this shortcut: https://portal.office.com/AdminPortal/Home#/subscriptions
Next you will need to find the Azure Active Directory tile. I recommend using the find command in your browser.
We have found that you need just one license for this particular task. After you have added the subscription, you should assign it to the CiraSync Service account.
Now you are ready to create the dynamic DL and you will need to do this using the Azure Portal.
Using your same Global Admin identity, navigate to the Office 365 Admin Centers and choose Azure Active Directory.
If you have never done this before, there maybe a few steps to setup the portal. Once you get the portal started, you need to find the the Azure Active Directory menu shown at (2):
If you are having trouble locating that menu item, you should click on the menu called All Services (1) and search for Azure Active Directory.
Than Choose Groups (3)
Note that you will see all of the groups that were created in the Office 365 portal. Next click (4) to add a + New Group.
Here are the steps for defining the Dynamic Group:
It can take several minutes for the DL expand properly. You can use the Members menu to see if the result is what you expect.
For greater details on crafting custom queries, this resource should help:
To create a collection using this DL, click the + symbol on the collection tile:
You are now ready to use this Collection in a contact list. It can be included in a source, or a target list.